Research Administration Associate
Baylor College of Medicine
Hybrid within Greater Houston, TX
Job posting number: #7369851 (Ref:26172-en_US)
Posted: September 3, 2026
Job Description
Summary
The Department of Medicine and IQuESt: The Center for Innovations in Quality, Effectiveness and Safety, is seeking a Research Administration Associate to join our team at Baylor College of Medicine and the Michael E DeBakey VA Medical Center in Houston, TX. As the largest center for Health Services Research in the Southwest, our mission is to improve health and well-being through innovations in health care delivery. The ideal candidate will be an enthusiastic, detail-oriented individual who is passionate about contributing to the field of health services research.
Employees with CRA certification are eligible for certification pay.
Job Duties
- Provide expert guidance and high-quality customer service to faculty and research teams on post-award activities such as budget revisions, expenditure monitoring, financial reporting, and project closeout.
- Serve as the liaison between faculty, division administrators, the central finance office, and sponsors, ensuring smooth communication and resolution of any post-award issues.
- Assist and guide research administrators in the divisions, ensuring consistency in processes and compliance across the department.
- Monitor and review financial activities of sponsored research projects, including budget adjustments, cost transfers, effort reporting, and expenditures, ensuring they are in line with sponsor and institutional guidelines.
- Perform in-depth financial reviews to identify and resolve issues with grant accounts.
- Coordinate with pre-award teams to ensure a smooth transition of projects from proposal submission to active award management.
- Support and guide the submission of financial reports, progress reports, and other required post-award documents to sponsors.
- Work closely with department leadership to develop and implement policies, procedures, and best practices to improve efficiency and compliance in post-award operations.
- Conduct regular audits of award management processes to ensure adherence to all sponsor guidelines and institutional policies.
- Stay up to date with changes in research funding regulations and communicate these changes to faculty and staff.
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Perform other job-related duties as assigned.
Minimum Qualifications
- Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
- Two years of relevant experience.
Preferred Qualifications
- Advanced Microsoft Excel experience
- Experience with SAP S4 Hana, Microsoft Power BI, and other financial reporting tools
- Pre/Post-award grant management experience
- Strong leadership skills and ability to gain the confidence of faculty, staff, leaders, colleagues, etc
- Ability to display a professional, positive attitude with strong interpersonal skills and communication skills required and must be able to work independently and collaboratively to meet deadlines
Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.
