Job Description

Job Details
ADMINISTRATIVE ASSISTANT, DEPARTMENT OF CHEMISTRY AND COMPUTING SCIENCES

Coastal Carolina University is currently accepting applications for one full-time position: Administrative Assistant in the Department of Chemistry and Computing Sciences.

The Administrative Assistant to the Chair of the Department of Chemistry and Computing Sciences is responsible for overseeing and maintaining departmental budgets, office management, student enrollment management, personnel, procurement, and travel functions; assist faculty, students, and parents; generally, assist with and monitor all departmental activities.

How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/121944. Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.

Required: High school diploma or equivalent. Five (5) years of related work experience. Equivalent education, training and experience may be considered.

Preferred: Bachelor’s degree and experience in an academic setting.

Duties include, but not limited to:

1. Serves as departmental Administrative Assistant and liaison for the Departments of Chemistry and Computing Sciences chairs; handles various correspondence with faculty, staff, current and prospective students, alumni, parents, and the public; coordinates prospective student visits, disseminates departmental information to staff and students; schedules room reservations; coordinates tutoring and student worker schedules. Coordinates and performs fiscal management activities, monitors and maintains CHEM/CSCI departmental program and active research grant budgets in consultation with faculty PIs and accounting functions; initiates and organizes budget requests.

2. Prepares and oversees hiring and salary paperwork for the Departments of CHEM/CSCI in conjunction with the HR Service rep. Coordinates and performs procurement management activities; coordinates and tracks all CHEM/CSCI departmental and active research grant purchasing, maintains PCard, and oversees purchasing of basic departmental supplies. Processes purchase requisitions and accompanying documentation.

3. Coordinates and oversees all travel activities and coordinates and tracks all travel related paperwork for CHEM/CSCI including active research grants. Assists the CHEM/CSCI department chairs in planning, developing, and implementing academic advising, registration, orientation, recruitment and retention activities; performs Ellucian functions. Make and maintain digital student folders; assist with meet-and-greet, and career networking events.

4. Assists CHEM/CSCI department chairs with various documents and reports. Coordinates and tracks all departmental related paperwork for the programs.

5. Provides exceptional customer service to all CHEM/CSCI constituents, including but not limited to, faculty, staff, students, visitors and the community at large. CHEM/CSCI Office Records and Management; maintains and organizes shared departmental space, equipment, supplies, keys, etc.; and continuous departmental records management.

Administrative Assistant (AA75/61121743), full-time position with benefits. SC State Pay Grade: GEN06. Salary range: $37,200.00 (minimum) to $48,300.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 12,000 students from 48 states and 53 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

The Gupta College of Science works to provide a premier and experience-driven STEM education to all of its students. The college’s approach weaves together a strong liberal arts core, engaged STEM pedagogy, and high-impact practices associated with experiential learning to provide the highest quality STEM education possible. As one of the largest colleges at the University, the Gupta College of Science offers an impressive array of distinctive undergraduate degree programs, focused concentrations, and minors along with master’s and doctoral degree programs. The college is committed to providing students and faculty with cutting-edge scientific equipment, instrumentation, and marine vessels for both teaching and research purposes.

The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer.

Required Qualifications
High school diploma or equivalent. Five (5) years of related work experience. Equivalent education, training and experience may be considered.
Preferred Qualifications
Bachelor’s degree and experience in an academic setting.
Knowledge, Skills & Abilities
The employee must have excellent organizational, interpersonal, and communication skills. Strong typing and computer skills are required, including proficiency with various software packages (MS Word and Excel, email, internet, ability to learn Procurement programs; must have good time management and office management skills and be able to work cooperatively with diverse groups. Must have personnel management skills (will train/supervise multiple part-time and student workers); must be able to maintain and track departmental and grant budgets; must be able to coordinate paperwork for student records, hiring, purchasing, travel and grant transactions. Must be able to communicate effectively and work cooperatively with faculty, staff, students, parents and the general public.