Research Administration Associate - Grants Management
Baylor College of Medicine
Hybrid within Greater Houston, TX
Job posting number: #7328804 (Ref:24685-en_US)
Posted: March 31, 2026
Job Description
Summary
The Research Administration Associate will provide comprehensive pre-award support and assist with post-award activities for multiple faculty members. This position will focus heavily on proposal preparation and submission, ensuring compliance with sponsor and institutional guidelines. The role will also provide support for award setup and basic financial monitoring, working closely with the Research Administration Manager and Sponsored Programs Office.
Employees with CRA certification are eligible for certification pay.
This position is eligible for hybrid work schedule, requiring at least one day onsite each week.
Job Duties
- Prepare and submit grant proposals, progress reports, and related documents in sponsor systems (e.g., NIH ASSIST, Grants.gov, NSF FastLane, etc.).
- Review FOAs and sponsor guidelines to ensure compliance.
- Coordinate collection of biosketches, other support, and required documents from faculty and collaborators.
- Develop and review budgets and budget justifications in accordance with sponsor and BCM policies.
- Route proposals through BCM’s internal systems (e.g., BRAIN) for approvals.
- Serve as primary point of contact for faculty regarding proposal timelines and requirements.
- Track upcoming deadlines and proactively manage submission schedules.
- Provide guidance on sponsor electronic systems and BCM internal processes.
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Perform other job-related duties as assigned.
Minimum Qualifications
- Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
- Two years of relevant experience.
Preferred Qualifications
- Experience with research administration, strong pre-award experience.
- Knowledge of federal and non-federal sponsor guidelines (NIH, NSF, DoD, foundations).
- Proficiency in electronic submission systems.
- Strong budgeting and compliance skills.
- Excellent organizational and communication skills.
Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.
